Microsoft OneDrive is your personal storage space on your computer that is synched to the Office 365 cloud. You can save and edit files in the OneDrive location on your computer and they will be automatically synchronised to the cloud, meaning that if anything ever happens to your computer, or you need to access those files from another computer, you can get to those files simply and quickly.



Setting Up OneDrive



To start making use of OneDrive, you need to first log in.



  1. Click on the Windows Start menu, and type onedrive – the OneDrive application will appear, click this to get started:


  2. You will open the Set up OneDrive window. To get started, enter your login details then click the Sign in button:


  3. This will set up OneDrive on your computer. Under Windows Explorer, you will now see a OneDrive folder:


  4. If you click on this, you will see the contents of your OneDrive folder. You can now save files to this folder, and they will automatically be synched to your OneDrive in Office 365.



 


Saving files to OneDrive



Once your OneDrive is configured, you will be able to save files directly to it from Office applications like Word and Excel:




 





If you are saving from a non-Office365 application, you can still save to OneDrive through a standard Save dialog box:





You can see in the folder above that any files or folders that are created in OneDrive have a status, with an icon showing you whether that file has been synched, or is being synched with OneDrive:


 

Synching with OneDrive



Synched with OneDrive



File is stored on OneDrive but not downloaded to your computer


 

Autosaving Office 365 documents



When you are working on Office 365 documents that are already saved in OneDrive, you can turn on the autosave feature in the top-left corner of the window. This is the same for ALL OneDrive documents and turning it on with one document will turn it on for all/ this is incredibly useful for ensuring that any changes that you make on your document are automatically saved and synched to OneDrive in the cloud.




Autosave off                                                                                      Autosave On



 




 


Saving direct to OneDrive



If you have a new document and you click the Save icon in the top-left corner, you’ll be presented with a dialog box to save the file directly to OneDrive. This will save the file at the top level of your OneDrive, but if you’d like to save it in a folder, you can click on More Save Options to be able to find a different save location.



 




 


Sharing files from OneDrive



To share files from OneDrive, you can browse to the files with windows Explorer, right-click and select Share… from the menu:





The sharing dialog box will appear, and you can enter people’s names to share the file or folder with them:






When you type their name, it will appear below – simply click to add them to the list of people





By default anything that you share will be read-only, if you want to allow people to edit your documents, you can grant them this access. As well, you can type a little message to them – they will receive an email notifying them of the file/folder being shared with them. When you’re done, simply click Send:



  



   







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