HOW TO GUIDE FOR TEAMS MEETING ROOMS

Startup & basic Use

System Wake-Up

  • The system usually wakes automatically when you walk in.
  • If the screen is off, tap the Table touch panel to wake it. 

 

Join a Scheduled Meeting

  • Your booked meeting shows on the Table touch panel.
  • Tap Join.

 

 


 

 

Start an Ad-Hoc Meeting

  • Tap Meet Now.
  • Add people if needed.

 


 

Adjust Volume, Camera & Mic

  • Volume: use the on-screen slider
  • Mic: tap the mic icon
  • Camera: adjust through Camera Controls

 


 


 

 

Booking the Meeting Room

Book via Outlook / Calendar Invite

  • Create a normal calendar invite.
  • Add the meeting room to the location or as an attendee.
  • When the room accepts, your meeting will appear automatically on the Table touch panel.

Steps:

  1. Open Outlook
  2. Create New Meeting
  3. Add your attendees
  4. Add the meeting room (e.g., Boardroom – Teams Room)
  5. Send the invite

 

Tip:
 If you add a Teams link, the room will auto-join with one tap.

 

Connecting Your Own Laptop to Present on Screen

  • Plug laptop into screen via HDMI or USB-C port.

 

Wireless Sharing with Yealink WPP30

  • Plug in the Wireless Presentation Dongle via USB-C.


  • Wait for the light to stop flashing.
  • Tap the button to start sharing.

 

Enabling BYOD Mode

If you have initiated a meeting on your laptop and decide you want to now host the teams meeting in a room, perform the following:

  • Connect Wireless Presentation Dongle to laptop via USB-C port
  • Ensure BYOD Mode is ticked in the bottom left corner
  • Your laptop now controls everything.

 

 

  • You will need to go into your Teams and ensure Meeting Room’s devices are selected as below:

 

   

 

Room Scheduling Panel

  • Check availability outside the room
  • Tap Reserve to book instantly
  • Tap Extend if you need more time

 

STEP 1

 

STEP 2

STEP 3

 

STEP 4

Ending the Meeting

End Call

  • Tap Leave or End Meeting for Everyone