Note: A special Webinar license would need to be granted to your account for you to setup a webinar. 


To create a Webinar you need to log into the Zoom portal at  https://competenz-org-nz.zoom.us/signin


Once logged in, click on Webinars in the top-left corner:






This will open the Webinars on the right where you can see any scheduled Webinars coming up.



 


Setting up a Webinar



  1. To create a new Webinar, click the Schedule a Webinar button


  2. Choose the desired webinar settings.





  • Topic: Choose a name for your webinar

  • Description: Enter an optional webinar description-- this will be displayed on your registration page if attendees need to register to attend.

  • When: Select a date and time for the START of your webinar.

  • Duration: Choose the approximate duration of the webinar. Note that this is only for scheduling purposes. The webinar will not end after this length of time.

  • Time Zone: By default, Zoom will use the GMT+12:00 Auckland, Wellington time zone.

  • Registration: Make sure this is unchecked for attendees to be able to simply connect (eg: Company Wide updates).





  • Video: Choose if you would like the host video on or off when joining the webinar. Even if you choose off, the host will have the option to start their video. Similarly choose if you would like the panelist’s videos on or off when joining the webinar. If you choose off, panellists will not be able to turn their video on unless you change this setting in the webinar.

  • Audio Options: Choose whether to allow attendees to call in via Telephone only, Computer Audio only or Telephone and Computer Audio (both).

  • Require Webinar Password: You should select and input your webinar password here. Joining attendees will be required to input this before joining your webinar. It should be included in any meeting invites sent out.

  • Q&A: Check this if you would like to use a question and answer panel in your webinar.

  • Record the webinar automatically: Check this button to ensure the Webinar is recorded and can then be published via Microsoft Stream for all staff.



  1. Click the Schedule button.


  2. Your webinar is now scheduled. At the bottom of the window there is a new panel with a number of tabs.




  1. Under Invitations, you can copy the join link or the invitation to share with your attendees. This can be pasted into a Meeting invite and sent out via Outlook.


  2. You can also invite Panellists by clicking the Edit button:

    Enter names and email addresses for each panellist you want to invite, click Add Another Panelist to invite more. Note that the Send invitation to all newly added panellists immediately button is checked – this will happen when you have finished adding, and click the Save button.


  3. Once all this is set, your Webinar will be ready to go. 



Starting your Webinar



To start the Webinar, simply log into the Zoom portal as above, and from the My Webinars page, you can click Start:





During the Webinar, you can perform all the same functions as through normal Zoom meetings, presenting open files or screens, monitoring the Q&A, and switching between panellists.







https://competenz.freshservice.com/support/solutions/articles/5000064379