You can type a number of phrases in the Search box at the top of the Outlook window to help you find messages, contacts, tasks and calendar entries.


1.  To start your search, click the Search box at the top of the Outlook window. You’ll immediately see Suggested Searches. These suggestions are based on your search and message history. Any suggested search with a clock icon to the left will return all messages that contain the search string in the subject, message body, and even any Microsoft 365 attachments.


     



     Search Basics

  • When you type words into the Search box, Outlook scans both email messages and many types of attachments for that word or phrase. For example, if you search for "project" either with or without quotes, Outlook will return all messages with the word project, projects, projector, projecting, etc. anywhere in the sender name, subject, message body, or attachments.

  • When you type in an email address, for example [email protected], Outlook returns all email messages that contain that email address anywhere in the subject, message body, or many types of attachments as well as messages from that email address. To limit your search results to emails from an email address, type from:[email protected] in the search box.

  • When searching for an email by its subject line, the search will be more effective if you search for only a few words in the subject line. For example, to find an email with the subject Spring Planning Meeting Agenda 04/05/2021, search for Spring Planning or Meeting Agenda.

  • Strings of numbers less than five digits are ignored. If you want to search for 98101, entering 9810 will not return any results.

  • To keep Outlook running smoothly, only the first 250 search results are returned. If this list doesn’t contain the items you’re searching for, try a more specific search.

2. You can also use Outlook's built-in search filters. Click in the Search box, select Advanced Search by clicking the filter button on the right side of the search box. Specify your search using the different search conditions and click Search to refine search results.

     





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